Office Coordinator
Do you enjoy helping others and making them feel welcome? We are searching for a team member with a positive mindset for our modern office with an informal and friendly atmosphere in Karlin. We offer a unique opportunity for someone who wants to be part of a great team and amazing culture! This person will be responsible for day-to-day administrative operations so that our Prague office, with over 100 employees and multinational teams, can run smoothly.
As Office Coordinator, you’ll report directly to our Workplace & Employee Experience Manager, providing you with a unique opportunity to learn and grow in a dynamic environment. This role is ideal for individuals aspiring to become Office Managers, Event Coordinators or Facility Managers, offering valuable hands-on experience and mentorship.
A day in the Accolade Life:
- Being in the office Mo-Fri 8:30am – 5pm.
- First point of contact for visitors.
- Help with planning and executing office events.
- Take care of our office space requirements (i.e. make sure the cleaning company is doing their job properly, coffee machine is always ready to be used, flowers are watered etc.).
- Take care of the office equipment and ad-hoc practical issues.
- Going to the post office and receiving mail as well as parcels from couriers.
- Ordering office equipment & supplies.
- A little help around the kitchen, such as turning on the dishwasher
- Oversee the delivery of office supplies.
- Daily use of English
- Being familiar with communication tool Slack is an advantage.
- Other general administrative tasks.
A look outside the day to day:
- Manage catering for our regular events (Accolade Breakfast, Lunch & Learn sessions and many more).
- Coordinate office maintenance and repairs as needed
- Communicate and assist employees from the US with travel arrangements.
- Assist with new employee onboarding & offboarding processes, including preparing welcome package, collecting equipment etc.
- Other ad-hoc requests.
Your skills and experience:
- Experience as Office Assistant/Coordinator/Manager or in a similar role.
- Fluent and communicative English and Czech or Slovak.
- Superior organizational skills, have a creative mind and attention to detail.
- Being familiar with Canva and excel is advantage
- Reliable and independent.
- Always positive with can do attitude.
- Flexibility and willingness to learn new things.
While working in Accolade, you will enjoy the following benefits:
- 5 weeks of vacation + personal days
- 1 paid day off for your volunteerism per year
- Sodexo Gastro Pass Card with no contribution
- Flexi Pass Card per month or Multisport Card
- FreshPoint fridge with meals & snacks at 30% discount
- Udemy Business Platform for Hard/Soft skills training
- Virtual hospital service uLekare.cz
- Ginger Emotional Support app (www.ginger.com)