HR & Office Operations Specialist (with Czech/Slovak)
We’re looking for a well-organized, people-oriented team player with sense of humor to join us as an HR & Office Operations Specialist. In this role, you’ll be responsible for the smooth and efficient execution of HR management and back-office processes, supporting day-to-day operations. You’ll work closely with various departments to help them meet their targets while promoting our friendly, open, and collaborative work environment.
Key Responsibilities
HR Management (40%)
- Administer all HR processes, including recruiting, onboarding, adaptation, and offboarding of employees.
- Collaborate with external payroll services, ensuring flawless preparation of data for payroll processing.
- Train new team members on operational processes and best practices.
- Manage data and generate reports in SuccessFactors, JIRA, SAP, and other systems.
- Create employment-related documents, handle scanning, and manage document retention.
Back-Office Management (40%)
- Manage the office from A to Z, including suggesting and supporting office improvements, arranging cleaning, and preparing spaces and refreshments for visitors or events.
- Serve as a member of the Security Forum, addressing personal security topics in the office.
- Act as the right hand for company directors, managing calendars, organizing events, and providing additional support as needed.
- Provide support to company management and employees on a daily basis.
- Collaborate with the external IT provider, handling IT equipment orders for both new hires and current employees.
- Manage mail, including receiving, sending, and occasional post office visits.
- Organize, sort, and file documents (primarily in electronic format) with some scanning as required.
- Handle small, essential purchases for office needs.
Event Management (20%)
- Plan and organize unique team-building activities.
Qualifications
Essential
- Minimum 3 years of experience in an HR role.
- Knowledge of Czech labor code.
- Native Czech/Slovak speaker, fluent in English.
- Strong attention to detail to ensure accuracy in data processing and documentation.
- Valid driving license.
- Primarily office-based (Praha – Dejvice) with the option for occasional home office by agreement.
- Proficiency with technology, especially MS Office tools.
- Excellent written and verbal communication skills.
- Exceptional organisational skills with the ability to prioritise tasks.
- Proactive mindset, with the ability to identify and implement improvement opportunities.
- Adaptable and able to thrive in a dynamic business environment.
Advantage
- Knowledge of SuccessFactors, Abra and JIRA.
- Solid knowledge of HR Functions and best practices