HR & Office Administrator (with Czech/Slovak)

We’re looking for a detail-oriented, well-organized, and people-friendly colleague with a sense of humor to join us as an HR & Office Administrator. This role is highly administrative and involves a mix of HR coordination, office management, and executive/assistant support. You’ll ensure that day-to-day processes run smoothly, helping both management and employees focus on their work in a supportive and well-functioning environment.

Key Responsibilities

HR Administration (40%)

• Handle HR administration across the employee lifecycle: recruitment, onboarding, adaptation, and offboarding.

• Cooperate with external payroll providers, preparing and checking data for processing.

• Prepare employment-related documents, scan and archive files, and maintain proper records.

• Enter, update, and manage employee data in systems such as SuccessFactors, JIRA, SAP, and others.

• Support training of new hires on internal processes and practices.

Office & Administrative Support (40%)

• Oversee smooth office operations (supplies, mail, cleanliness, workspace preparation, small purchases).

• Provide daily administrative support to company management and employees.

• Act as an assistant to company directors: managing calendars, scheduling, and helping organize events.

• Liaise with external IT providers, managing IT equipment orders for new and current staff.

• Ensure proper document organization, filing, and scanning as needed.

• Participate in the Security Forum and handle security-related office topics.

Event Coordination (20%)

• Plan and organize company team-building activities and small office events.

Qualifications

Essential

• 3+ years of experience in an HR or administrative role.

• Knowledge of Czech labor law.

• Native Czech/Slovak speaker, fluent in English.

• Strong attention to detail and accuracy in documentation.

• Valid driving license.

• Primarily office-based (Prague – Dejvice), with occasional home office possible by agreement.

• Confident with technology, especially MS Office.

• Excellent written and verbal communication skills.

• Outstanding organizational skills with the ability to prioritize tasks.

• Proactive and adaptable, with a service-oriented mindset.

Advantage

• Knowledge of SuccessFactors, Abra, and JIRA.

• Familiarity with HR processes and best practices.